What purposes do we use your personal data for? 

Comgest S.A., as data controller, uses your personal data for recruitment purposes only, i.e. to evaluate your suitability for any position for which you may apply at Comgest.

Providing your personal data is necessary for us to review your application and aptness for a role in Comgest.  If you do not provide us with such information or if you choose to remove your details from our database, we may not be able to perform such review and potentially offer you to enter into an employment contract with us.

What is our legal basis for processing?

We use your personal data for recruitment purposes (i) in connection with us taking steps at your request prior to entering into a contract we may have with you and/or (ii) it is in our legitimate interest to use personal data to ensure that we can make the finest hiring decisions for Comgest.

Who do we share your data with?

We maintain in Paris, France, a recruitment database, which is accessible by our HR teams in any of Comgest affiliates so that we are able to approach you about possible opportunities in any part of our Group¹.

Please note however that Comgest Asset Management Japan Ltd has a separate privacy policy for employees and job applicants. Please find the full privacy policy for employees and job applicants at the following link: https://www.comgest.co.jp/privacy/.

Some Comgest Group entities may be located outside the EU/EEA/UK, in countries which do not offer the same level of protection to your personal data.  Internal transfers within Comgest Group from Comgest European entities to non-EU/EEA/UK Comgest entities will be made pursuant to arrangements or agreements that incorporate appropriate safeguards. Such measures may include (without limitation) transferring the data to a recipient (a) in a country that the European Commission has decided provides adequate protection for personal data, (b) that has implemented binding corporates rules in accordance with applicable data protection law, (c) or that has executed standard contractual clauses adopted by the European Commission. Where applicable, you are entitled, upon a written request sent via email to dataprivacy@comgest.com, to receive a copy of the relevant provisions of the contracts including the appropriate safeguards that have been taken to protect your personal data. We will ensure that your personal data is treated securely and in accordance with this Policy and any applicable privacy rules.

For how long does Comgest retain your personal data?

If we do not hear from you after contacting you for an opportunity or if we currently have no opportunity matching your skills, we will keep your documents (including personal data) on file for future employment opportunities within our company for a maximum period of two years as from the last contact with you (renewable once, only to the extent that a specific job vacancy requires so).

Conversely, if you are retained for a position within Comgest, we will keep the documents (including personal data) you have provided for the duration of your employment relationship with us and applicable statute of limitation.

How secure is the personal data you provide?

We implement physical, technical and administrative security standards designed to protect your Personal Data from loss, misuse, alteration, unauthorized access, destruction or damage.

We take steps to limit access to your Personal Data to those individuals who need to have access to it for one of the purposes listed in Section 1.
However, no Internet transmission is ever fully secure or error free. In particular, Personal Data sent using email or our website (e.g., via the contact form) may not be secure.

You should take special care before deciding to send us information via email or our website.

What are your rights with respect to your personal data?

You have the following rights:

• The right to request access to personal data that Comgest maintains about you, as well as the right to request rectification of any personal data that is inaccurate, incorrect or incomplete;
• The right to receive all such personal data which you have provided to Comgest in a structured, commonly used and machine-readable format, and also to require us to transmit it to a third party where this is technically feasible and under specific circumstances;
• The right to erasure of your personal data under specific circumstances;
• The right to restrict our processing of your personal data under specific circumstances; where your personal data is subject to restriction, we will (with the exception of storage) only process it with your consent or for the establishment, exercise or defense of legal claims.

To exercise any of these rights, please contact us at dataprivacy@comgest.com.

You also have the right to lodge a complaint with the supervisory authority of your habitual residence, place of work or place of alleged infringement, if you consider that the processing of your Personal Data infringes applicable law.  For instance, French supervisory authority may be contacted at https://www.cnil.fr/fr/agir or by regular mail: CNIL, 3 Place de Fontenoy, TSA 80715, 75334 Paris – Cedex 07. 

A list of the other data protection supervisory authorities is available at: http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080.

To obtain further information or ask any questions, exercise any of the above rights or for any queries regarding Comgest’s processing of your personal data, please send an email to dataprivacy@comgest.com. You may also send a written request to: Comgest S.A., Human Resources Department, 17 Square Edouard VII, 75009 Paris, France.

What are your rights with respect to your personal data?

Our Recruitment Privacy Notice does not apply to any sites that are not affiliated with Comgest, even if you access them via a hyperlink on our website.

The policy we have outlined here is current as of 31 March 2022, but Comgest reserves the right to amend this policy at its discretion.

¹ The Comgest European entities together with Comgest Far East Ltd, Comgest Asset Management Japan Ltd, Comgest Singapore Pte Ltd and Comgest US LLC constitute the Comgest Group. Further information on the Comgest Group can be found at www.comgest.com.

Last updated: 31 March 2022
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